Bookkeeping Checklist

Each month, quarter, or year, depending on how often your books need to be done, the following documents need to be dropped off, sent to us, or uploaded to our shared folder in Google Drive™:

Note: We may be available to pick-up documents for bookkeeping clients in central and southern Alberta.

Expenses

☐ All expense receipts

☐ Vendor bills - suppliers with whom you have a charge account as well as any subcontractors

☐ Vendor statements - monthly statements from suppliers with whom you have a charge account

☐ Telephone and other business-related bills

☐ Insurance, WCB, and other business-related documents

☐ Mail from CRA and other government bodies

☐ Equipment and other asset purchase or lease documents

☐ Include everything dated for that period, even if it has not yet been paid

Income

☐ Customer invoices and sales receipts

☐ Equipment and other asset sale documents

☐ If retail or hospitality industry, daily cash out sheets that include the total sales for each category, totals for each type of sales tax received (GST/HST, PST, RST, etc.), and amounts received for each method of payment (cheques, cash, Visa, Mastercard, etc.) If purchases were made with cash from the till, include those receipts with the cash out report.

☐ If retail or hospitality industry, and you allow customers to run a tab, we need that information included with the daily cash out sheets as well

☐ Include everything dated for that period, even if it has not yet been paid

Banking

☐ Bank statements for each bank account

☐ Etransfer histories, both sent and received

☐ Names, invoice numbers, or other deposit details for all deposits that were not etransfers

☐ Credit card statements

☐ Loan, line of credit, and mortgage statements

☐ Be sure to provide all statements that include the last day of the relevant period. For example, if your period ends June 30 but your statement only goes to June 28, we will also need the statement to July 28 to complete the reporting period that ends June 30.